Import IBC

This program will import scanned Industry Based Certificates (IBCs) into the Document Archiving System (DAS).

Menu Location

On the left navigation panel, select Student Master, Loaders, and Import IBC.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

1. Refer to this list for other set up values not listed in the standard set up list:
   • Option 1 - This option requires the scanned IBC files be in the state file name format (SiteCode_StudentLocalID_BeginningSchoolYear_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx).

   • The import format recognizes if an IBC is 833 by the file name. It correctly marks the record as so.

   • Option 2 - This option requires the scanned IBC files be in StudentLocalID_3DigitIBCCode.pdf, jpg, jpeg, bmp, gif, doc, docx format.
     • Year Earned - If Option 2 is selected, then the year the IBCs were earned must be selected.

• Choose Files - Select all of the files to import.
• FYI - In Windows, the known file type can be set to hidden, and as a result, on screen, the file will appear to be .pdf.pdf" as a file extension. To catch this condition, we show the file type error (as in document archive upload) to inform the user why no selected files are being counted to upload.

1. • Category - Select the IBC category (folder) to import the IBCs into.
2. To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click to continue.

Column Headers

SIDNO - Local Student Identification Number

IBC - The Industry Based Certificate code

Year- Year the IBC was earned

File - Location of the file(s) to be imported

Status - Whether the import was successful or not.

1. To find definitions of commonly used column headers, follow this link: Common Column Headers.

Print Options

1. To find the print instructions, follow this link: Standard Print Options.
2. By highlighting rows within the list and then by clicking print, the rows highlighted will be the only rows printed. To undo a highlight, press and hold down the Control key while clicking back on the highlighted area/row.
   • Click + Drag: Selects adjacent rows to be printed.
   • Control + Click: Selects individual rows to be printed.

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