Difference between revisions of "Staff Message - Email"
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A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired. | A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired. | ||
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| + | ==Main== | ||
[[File:staffmain.png]] | [[File:staffmain.png]] | ||
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| + | ===Column Headers=== | ||
'''Sidno''' - Student's identification number | '''Sidno''' - Student's identification number | ||
Revision as of 06:15, 18 May 2018
Video
Staff Event Messages - Text to Voice video
Menu Location
On the left navigation panel, select Communication > Entry > Staff Event Messages.
- To place an Emergency Call, click on the phone in the top right corner of the screen, then click Staff.
This will skip having to browse the navigation panel of JCampus and go directly to Setup Box 1 described below. The only staff that have permissions to make Emergency call via the JCall system are Admin (700), Principals, Assistant Principals and Superintendent. NOTE: You cannot input a code 911 call manually when creating a new message and is only available through the emergency call button.
Setup Options
Setup 1
Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
District - Default value is based on your security settings. You will be limited to your district only.
School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
Object Code - To choose an object code of the staff member to call. This field relates to Human Resource. Leave blank to call all staff members regardless of object code.
Function Code - To choose a function code of the staff members to call. This field relates to Human Resource. Leave blank to call all staff members regardless of function code.
Select Call Groups - Click here to limit the staff only by a selected group.
- Note - Staff Groups are defined by using the Call Group Loader
Phone Type - Click to select the type of phone number to communicate to.
- Commonly used types - 06 Home telephone number and 12 Personal cellular number.
Home Site Only - Selecting this option will limit the message to only those staff members who are "home based" at the school site.
Select Individual Staff - Click to select individual staff members. *NOTE: Clicking the box in the upper left will select all staff members.
Next - To move to the next step in the create message process.
To find definitions for standard setup values, follow this link: Standard Setup Options.
Setup 2
Schedule Call - If the message is to be scheduled for a future date/time, check the box, then select the date and time.
Schedule Time End - Will end your calls from going out past a certain time. In Communication Configuration, calls are set for start and stop times for the district as a whole. This will override and allow you to set it at an earlier time, if needed. If the user wishes to send the message out now, leave the Schedule Call box unchecked. If no date and time is selected, the message will go out in the next call interval.
Next - To move to the next step in the create message process.
Setup 3
- Select Email and click Next.
Setup 4
Enter your Subject and Message
Show Reply name and Address - Click to show the sender's name and email address. Not checking, will show This email was automatically generated. Please do not reply to this email. Please contact the school with any questions you may have.
Add Attachment - Add, then select your attachment. The attachment name will appear in the Selected File blank so then, click on Choose. Close the Add Attachment window using the X.
Send - Type in your message and then select
Results
A list of staff that are scheduled to receive the message will be displayed on the screen. Print or save this report at this time if desired.
Main
Column Headers
Sidno - Student's identification number
Last Name - Student's last name
First Name - Student's first name
Site - School site number
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Column Headers
Sidno - Student's identification number
Last Name - Student's last name
First Name - Student's first name
Site - Site number of school
Bottom
