Alert Code Loader

The Alert Code field is found on the Student Master where there are a variety of alert codes available such as notification of allergies, restriction on who may pick up the student, as well as several other codes. If an alert code has been entered, the background of the field will be red. Use the following steps to load alert codes quickly.

Video How-to

Alert Code Loader video

Menu Location

On the left navigation panel, select > Student Master > Loaders > Alert Code Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Alert Codes - Codes related to a student's health or limitations on parental involvement. Leave blank if all students are to be included in the report. Otherwise click in the field to

the right of Alert Codes to select the desired alarm code(s) to view.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

To find definitions for standard setup values, follow this link: Standard Setup Options.

OK - Click here to continue.

Main

Column Headers

Left Side

School - Site code of the school in which the student is enrolled.

SIDNO - Student's identification number.

Student Name - Student's full name.

Grade - Student's grade of enrollment.

AL1 - AL10 - Student's alert codes.

Right Side

Value - Number of alert code.

Description - Description of alert code.

To find definitions of commonly used column headers, follow this link: Common Column Headers.

The students will be listed on the left side of the screen with their alert code(s). The Alert Codes will be listed on the right side of the screen.

To enter new Alert Codes All students need to be displayed. These can be limited to a specific grade or a range of grades. To display all students the setup box should have the Alert Code field blank or all codes should be listed. Click in any of the blank code fields beside the names of students that need the same code. There is also a "select all" check box at the top of each column. An * will appear in the field. " After selecting the students that need the same code, click the code from the right side of the screen. A message will appear indicating that rows have been updated.

To delete an existing code If you know the existing code, that code can be entered in the Alert Code field on the setup box. This will display only those students with that specific code. Or, you may display all students by leaving the code field blank on the setup box.#Scroll through the list of students to find the student(s) whose code(s) needs to be removed. Click the code that needs to be changed and the code is replaced by an asterisk. Select the blank line at the top of the code list on the right side of the screen. The codes will be removed and a message will appear indicating that rows have been updated.

Bottom

Setup - The user may change the settings previously selected for running the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Takes you to the Help website for written instructions and instructional videos.

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