Difference between revisions of "State ID Loader"

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'''State ID Num''' - Student's State Identification Number
 
'''State ID Num''' - Student's State Identification Number
 +
  
 
To find definitions of commonly used column headers follow this link:  '''[[Common Column Headers]]'''.
 
To find definitions of commonly used column headers follow this link:  '''[[Common Column Headers]]'''.

Revision as of 10:24, 2 May 2018

This program will import a state ID number file from the Louisiana Department of Education. These numbers will be imported into the SASID field in Student Master.

Menu Location

Idmenu.png


On the left navigation panel select Student Master > Loaders> State ID Loader.

Setup Options

Idsetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

File - Click on Choose File and select the file that was downloaded from the state site.

OK - CLick to continue.


To find definitions for standard setup values, follow this link: Standard Setup Options

Main

Idmain.png

Column Headers

Last Name - Student's Last Name

First Name - Student's First Name

Middle Name - Student's Middle Name

Suffix - Student's Generational Suffix

SIDNO - Student Identification Number

State ID Num - Student's State Identification Number


To find definitions of commonly used column headers follow this link: Common Column Headers.

Bottom

Idbottom.png

Setup - The user may change the settings previously selected for running the program

Print - To find the print instructions follow this link: Standard Print Options

Help - Takes you to the Help website for written instructions and instructional videos.


Student Master Main Page

JCampus Main Page



The State ID Loader will import a state ID number file from the Louisiana Department of Education. The student's state ID number is brought into the State ID field of the Student Master screen.

StateID stumaster.png

Obtain the State ID File From LA DOE SIS

  1. Go to the Louisiana DOE SIS reporting site.
  2. Click the File tab at the top.
  3. Click on the SISF04 - Enrollment Derivation Extract.
  4. Make sure you choose the most recent processing period.
  5. Be sure you check the Create Comma Separated Value Records box.
  6. Save it to your hard drive.
  7. The SASID is a 10 digit number found toward the end of the file.
    • SIS DOE StateID.png

Importing State ID File SISFO4 into JCampus

  1. In the left navigation panel, click Student Master.
  2. Click Loaders to expand the Loaders listing of programs.
  3. Click State ID Loader. A setup box will appear.
  4. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
  5. The next items are not found on the standard setup options document.
    • For File, click in the cell to the right labeled Choose File.
    • A file browsing window will appear. Browse to where the SISFO4 - Enrollment Derivation Extract file was placed on your computer.
  6. Select the file, then click OK.
  7. You will be returned to the setup box.
  8. Click OK to process the file.
    • Testing ID choosefile.png
  9. You will get the list of students and their State ID as a result. If there are any processing errors you will receive a popup with the errors.
  10. If a listing of students with State ID is desired, go to Student Master > Lists to run the Testing List report.


Student Master Main Page

JCampus Main Page

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