Attendance Trends Graphing

Video How-to

Attendance Trends Graphing video

How-to

This program will let you to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.

Menu Location

On the left navigation panel, select Attendance > Trends' > Attendance Trends Graphing

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Ok - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

Codes – The number associated with the attendance code for posting attendance.

Description – A description that corresponds with the code number.

E – Total number of Excused absences recorded for the selected date range.

U – Total number of Unexcused absences recorded for the selected date range.

O – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other

Total – Total number of students with this particular absence code

Percent – Percentage of the total number of students with this particular absence code

Graph Options

Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).

Date Option – Review results by the Month or by the Week

Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)

Absence Type – Transactions (Number of transactions) or Days (Number of Days)

Graph Type

Gender

Special Education

Grade

Time Span in number of days

Site--School Site

Time of Day - Hour of the day

Day of Week

3 Year - gives data for a 3 Year Span using the same date span

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - This allows you to change the values on the setup box without exiting the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - This button links to the JCampus video and written instructions.

To Print

There are two options for printing

Printing the chart

Printing the graph

To print the chart

Click the print button at the bottom of the screen.

A popup will appear with several print versions available. The PDF version is the default and is preferred.

Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.

A printer icon will appear at the bottom of the preview. Click the printer icon. :Then click the printer button at the top of the preview.

After the chart prints, close the print preview window.

To print the graph

Above the 'Graph Style selection' there is a small printer icon. Click this icon to get a preview of the graph.

This preview will appear on the left of the screen.

Another printer icon will appear at the bottom of the preview. Click this printer icon.

Click the printer button at the top of the preview.

After the graph prints, close the print preview window.

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Attendance Main Page

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JCampus Main Page