Attendance Trends Graphing

Video How-to

Attendance Trends Graphing video

How-to

This program will let you to view student's attendance graphically based on a specific date range. There are three graph types: Bar Graph, Pie Graph, and Line Graph.

Menu Location

On the left navigation panel, select Attendance > Trends' > Attendance Trends Graphing

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Ok - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

For other columns not listed in the common column list:

• Codes – The number associated with the attendance code for posting attendance.
• Description – A description that corresponds with the code number.
• E – Total number of Excused absences recorded for the selected date range.
• U – Total number of Unexcused absences recorded for the selected date range.
• O – Total number of Late arrival/early departure check in/out days from school and/or any tardies which are categorized as Other
• Total – Total number of students with this particular absence code
• Percent – Percentage of the total number of students with this particular absence code

Graph Options

• Graph Style – You may choose a Bar Graph (Number of transactions), Pie Graph (Pie Shape), or a Line Graph (Range Axis).

• Date Option – Review results by the Month or by the Week

• Unit Type – Counts (Number of Transactions) or Percent (Percentage of Transactions)

• Absence Type – Transactions (Number of transactions) or Days (Number of Days)

• Graph Type

  Gender

  Ethnicity

  Special Education

  Grade

  Time Span in number of days

  Site--School Site

  Time of Day - Hour of the day

  Day of Week

  3 Year - gives data for a 3 Year Span using the same date span

To Print

There are two options for printing

1. Printing the chart
2. Printing the graph

To print the chart

• Click the print button at the bottom of the screen.
• A popup will appear with several print versions available. The PDF version is the default and is preferred.
• Click the Print button at the bottom of this popup and a print preview will appear on the left of the screen.
• A printer icon will appear at the bottom of the preview. Click the printer icon.
• Then click the printer button at the top of the preview.
• After the chart prints, close the print preview window.

To print the graph

• Above the 'Graph Style selection' there is a small printer icon. Click this icon to get a preview of the graph.
• This preview will appear on the left of the screen.
• Another printer icon will appear at the bottom of the preview. Click this printer icon.
• Click the printer button at the top of the preview.
• After the graph prints, close the print preview window.

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