Difference between revisions of "Attendance By Grade"

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[[File:attgradesetup.png]]
 
[[File:attgradesetup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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all schools in your district.
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''From Date and To Date''' - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.
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'''Skip Codes''' - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all '''E''' and '''P''' codes. Once you add a
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code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you
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must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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'''Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.
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'''OK''' - Click to continue
  
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
 
To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
  
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For other set up values not listed in the standard set up list:
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Note:  Each school used in the setup box options will have a summary line with counts of attendance for each grade level at the school. Click on the count for a grade level to get the detail
  
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*'''Skip Codes''' - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all '''E''' and '''P''' codes. Once you add a code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you must also select 04, 11, 34, 37, 40, 42, 45, and 47.
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attendance information for each student.
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*'''Remote Only'''.
 
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:*If your school '''does NOT offer''' any remote classes, this feature does not apply.
 
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:*As a school that '''offers remote classes''', by checking this box the list of students will be those from other schools in your district that attend classes on your campus. Students from your school will not be on the list if this box is checked.
 
  
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Click '''OK''' to move to the next screen.
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==Main==
  
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[[File:attgrademain.png]]
  
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Each school used in the setup box options will have a summary line with counts of attendance for each grade level at the school. Click on the count for a grade level to get the detail attendance information for each student.
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===Column Headers===
  
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'''School Name''' - Name of school
  
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'''Column Headers'''
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'''Sch''' - School site number
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'''Pre-K - 8th Grades''' - Total number of absences for each grade
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'''Total''' - Number of days of absence
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'''Enroll''' - Number of students enrolled in school
  
 
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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Also, other information will be displayed:
 
Also, other information will be displayed:
  
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*Total Days
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
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*Check Out Code and Time
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*Check In Code and Time
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==Bottom==
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*Doctor Code and Reason
 
  
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[[File:attgradebottom.png]]
  
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Click the '''Print''' button to print the summary report.
 
  
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To find the print instructions, follow this link: '''<span style="background:yellow">[[Standard Print Options]]</span>'''.
 
  
  

Revision as of 03:06, 26 April 2018

This program displays a count of the number of attendance records by school by grade.

Main

Attgrademenu.png


On the left navigation panel, select Attendance > Count > Attendance by Grade.

Setup Options

Attgradesetup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

From Date and To Date - A set of dates that limits the selection of records for the report to a beginning date (from) and an ending date (to) range.

Skip Codes - By leaving the Skip Codes blank in the set up box, you will ONLY see Unexcused absences as the program is designed to skip all E and P codes. Once you add a

code to skip, you will be able to see all Unexcused and Excused absences. Be sure to select all numeric codes for the same alpha code. For example, if you select 03 P to be skipped then you

must also select 04, 11, 34, 37, 40, 42, 45, and 47.

Show Remote Scheduled - If this box is checked, then those students who come to your school from another school in the district will be listed in addition to regular students.

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Note: Each school used in the setup box options will have a summary line with counts of attendance for each grade level at the school. Click on the count for a grade level to get the detail

attendance information for each student.

Main

Attgrademain.png

Column Headers

School Name - Name of school

Sch - School site number

Pre-K - 8th Grades - Total number of absences for each grade

Total - Number of days of absence

Enroll - Number of students enrolled in school

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Also, other information will be displayed:

To find the print instructions, follow this link: Standard Print Options.

Bottom

Attgradebottom.png



Attendance Main Page

JCampus Main Page

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