Difference between revisions of "Mass Calculate Semester / Final Averages for Entire School"

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'''Note:  This only needs to be done when at the end of a Semester or Term to generate Semester / Final averages.'''
 
  
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'''Note:  This only needs to be done when at the end of a Semester or Term to generate Semester/Final averages.'''
  
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From within the Post Grades Master program, click the '''Admin''' button on the toolbar.  Select '''Mass Calc Sem/Final Grades'''.
 
  
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At the setup box, set the '''Year''', '''School''', and '''Grade''' level(s) of students to have semester / final averages to be calculated.
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#Log in to WebPams
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#Select '''Grades''' from the list of program areas on the left side of the screen.
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Semester to Display Scheduled Students: 
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#Select '''Post Grades Master''' from the expanded '''Entry''' area.
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:::*4x4 Display:  Set to''' ALL'''.
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#The '''Setup Box''' will appear.
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:::*2x8 Display:  Set to '''ALL'''
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#Verify the '''Year, District, and School'''. These will default based on your security settings.
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Semester Grade Calculation Requirement:  Set to '''All Marking Period Grades Within Semester'''.
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#Select a single grade level, a group of grades, or all grades.
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:::*Using this setting means that in order for a Semester or Final average to be calculated, grades for all grading periods need to be present.
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#In the Semester to Display Scheduled Students area, 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.
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:::::Example:  P1 grade = “blank”, P2 grade = 85C.  Result with this setting will be a grade for S1 of “blank” since not all marking period grades are present.
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#In the Semester Grade Calculation Requirement area:  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated.
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:::*If the user selects “LAST Marking Period within Semester”, then the only grade needed to make a semester or final average is the last grading period.
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#Select '''Grade posting mode''' to be '''Report Card Mode'''. This setting is required for averages to be calculated. '''Progress Report mode''' will '''NOT''' calculate any averages.
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:::::Example:  P1 grade = “blank”, P2 grade = 85C.  Result with this setting will be a grade for S1 of “85C”.  Because only the last grading period average was needed, an average was made even though the first grading period was missing.
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#Click the '''OK''' button to enter the Post Grades Master window.
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'''Note:  Use this setting with great caution.''' Contact your Jpams district coordinator on the proper use of this setting.
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#'''Do NOT''' find a teacher name with course at the bottom of the window if calculating averages for the whole school.
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#Click the '''Admin''' button at the top of the screen.
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Click the '''OK''' button to begin.
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#Select the '''Mass Calculate Sem/Fin Averages''' item.
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A message will display indicating that averages are being processed. It will take some time, and when done, a message indicating completion will be displayed.
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#A new setup box will appear.
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#In the Semester to Display Scheduled Students area, 4x4 should be set to '''ALL''' and 2x8 should be set to '''both'''.  
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To check the averages, click on a teacher / class at the bottom of the Post Grades Master and locate the computed averages in the appropriate semester / final column. Semesters will be the green highlighted cells.  Finals will be the pink highlighted cells.
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#In the Semester Grade Calculation Requirement area:  Set to '''All Marking Period Grades Within Semester'''. This option requires grades in all grading periods in order for semester and final averages to be calculated.
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In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a.  This is to show the user that these are calculated averages.
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#Semester averages will be the green highlighted cells.  Finals will be in the pink highlighted cells.
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#In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a.  This is to show the user that these are computer generated averages.
 
:::*If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A.  This is to show that these were manually entered semester or final averages.
 
:::*If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A.  This is to show that these were manually entered semester or final averages.
 
:::*Any recalculation performed will not change the manually entered grades in the Semester or Final cells.
 
:::*Any recalculation performed will not change the manually entered grades in the Semester or Final cells.

Revision as of 15:36, 24 October 2013


Note: This only needs to be done when at the end of a Semester or Term to generate Semester/Final averages.


  1. Log in to WebPams
  2. Select Grades from the list of program areas on the left side of the screen.
  3. Select Post Grades Master from the expanded Entry area.
  4. The Setup Box will appear.
  5. Verify the Year, District, and School. These will default based on your security settings.
  6. Select a single grade level, a group of grades, or all grades.
  7. In the Semester to Display Scheduled Students area, 4x4 should be set to ALL and 2x8 should be set to both.
  8. In the Semester Grade Calculation Requirement area: Set to All Marking Period Grades Within Semester. This option requires grades in all grading periods in order for semester and final averages to be calculated.
  9. Select Grade posting mode to be Report Card Mode. This setting is required for averages to be calculated. Progress Report mode will NOT calculate any averages.
  10. Click the OK button to enter the Post Grades Master window.
  11. Do NOT find a teacher name with course at the bottom of the window if calculating averages for the whole school.
  12. Click the Admin button at the top of the screen.
  13. Select the Mass Calculate Sem/Fin Averages item.
  14. A new setup box will appear.
  15. In the Semester to Display Scheduled Students area, 4x4 should be set to ALL and 2x8 should be set to both.
  16. In the Semester Grade Calculation Requirement area: Set to All Marking Period Grades Within Semester. This option requires grades in all grading periods in order for semester and final averages to be calculated.
  17. Semester averages will be the green highlighted cells. Finals will be in the pink highlighted cells.
  18. In the Semester and Final columns, calculated averages will show an average with a lower case letter, such as 95a, or 4a. This is to show the user that these are computer generated averages.
  • If the user manually enters a semester or final average, the letter will be uppercase, such as 95A, or 4A. This is to show that these were manually entered semester or final averages.
  • Any recalculation performed will not change the manually entered grades in the Semester or Final cells.
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