Fees Auto Loader

This program allows you to add, delete or create a fee to a group of students at a time.

Menu Location

On the left navigation panel, select Student Master > Loaders > Fees Auto Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click

in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Students - This will generate a list of students to select from.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Special Ed

• All - Select to view all student's.
• Sped Only - Select to view only Sped student's.
• Non Sped - Select to view only non Sped student's.

504

• All - Select to view all student's.
• 504 Only - Select to view only 504 student's.
• Non 504 - Select to view only non 504 student's.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Program- Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to

select the desired club(s) to view.

Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

To find definitions for standard setup values, follow this link: Standard Setup Options.

Next

Creating a Fee

Add - Click on the radial button.

Back - Select to go back to the previous screen.

Next - Click to continue.

Fee Name - Input the name of the fee.

Fee Amount - Input the fee amount.

Received Date - This is the date the fee was set up.

Pay Plan - Select an option from the drop down to indicate what the terms are for the fee.

Due Date - Select the date the fee is due.

Comment - Type in a comment about the fee.

NOTE - If a student(s) is not selected in the setup box, then the fee will post to ALL students.

NOTE - If specific student's are selected, the above popup message will appear.

OK - Click to continue.

Main

Sch - Student's school site number of enrollment

Student Name - Student's full name

SIDNO - Student's identification number

Fee Name - Name of fee

Fee Amount - Amount of the fee

Received Date - Accounts receivable date

Pay Plan - Fee payment plan

Due Date - Fee due date

Comments - Fee comments

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Bottom

Setup - The user may change the settings previously selected for running the program.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Takes you to the Help website for written instructions and instructional videos.

Delete - Delete selected records when 'Delete' is chosen from the second setupbox window. This list displays only records with NO payment history.

NOTE - To load a fee to a small group of students, click the Student field on the Setup box. Select the student(s) using the check box found to the left of the student

names. This box will provide you with Student ID, Student Name and the Student's Grade.

Click Next:

On the next page you will have the option to add a fee, delete a fee or create fees from the Master Schedule.

Add a Fee

Fee Name - Name of fee

Fee Amount - Amount of fee

Received Date - Accounts receivable date

Pay Plan - Payment plan

Due Date - Fee due date

Comment - Fee comments

Back - You can go back and change information on previous box

OK - Click to continue

Create a Fee

This process will create a new class fee for every student that is in a Master Schedule section that has a fee attached to that section. Fees will need to have previously

been posted in the Fee column in the Master Schedule. This will also save the year, course name and section number in the fee comment. Only one fee can be added at a time.

Fee Name - This will only work for class fees and you can't change to another kind of fee.

Received Date - Choose your received date.

Due Date - Choose your due date.

Back - If you need to go back and change something on the previous setup page.

OK - You will get a question box stating that you are about to add a fee to a number of students. Do you wish to continue? You will need to respond yes or no.

Delete a Fee

Fee Name - Choose a fee name from the pick box that you want to delete.

Received Date - Choose your received date.

To delete a fee for a large group of students:

Return to the setup box and complete the information.

Click Next.

On the next page select delete.

Click OK.

Click in the fee field and select the fee to be deleted from the pick list.

Enter the date recieved for the fee being deleted.

Click OK.

The names of the students that owe this fee will be displayed on the next screen.

Select all students from the list, unselect all students then select the few that need to have this fee deleted.

Click the delete button at the bottom right of the screen.

You will be given a confirmation stating the number of records that will be deleted.

Click Yes if this is accurate; otherwise, return to the setup box and start the delete process over.

Bottom

Setup - Click to go back to the Setup box.

Print - To find the print instructions, follow this link: Standard Print Options.

Help - Click the Help button on the bottom of the page to view written instructions and/or videos.

Delete - Click to delete fees for students

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