Photo File Creator

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JPams for students.

Note: Please do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID.

• Reason: Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer.

How-to

1. In the left navigation pane, click Student Master, then Interfaces, then Photo File Creator.
2. At the setup box, set the Year, School, Grades, and As of Date.
3. To create a file by Homeroom:
   • Semester: Set to desired semester. Typically at the start of the year, this is “1”.
   • Transcript group: Set to “blank” as shown below.
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4. To create a file by Transcript group, such as “English” classes:
   • Semester: Select the desired semester. Typically at the start of year, this is “1”.
   • Transcript group: Select the desired group, such as “English”.
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5. Click the OK button to continue.
6. Review the results, then click the Print / Export button on the lower left of the screen.
7. At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.
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8. Google Chrome users:
   • A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.
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9. Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.
10. Remember: Please do not use Excel to open or save the file created from this utility. Excel will trim off the leading zero on a student's ID.