Difference between revisions of "Student Alternate Locator"

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'''
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
  
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'''District''' - Default value is based on your security settings. You will be limited to your district only.
  
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'''School''' - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this
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value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or
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all schools in your district.
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'''Grade''' - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,
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click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
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'''Gender''' - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in
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the field to the right of Gender to select the desired gender to be included.
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'''Ethnic''' - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click
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in the field to the right of Ethnic to select the desired ethnic(s) to be included.
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'''Periods''' - class period(s) of the course(s) in which the student is enrolled
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'''Semester''' - Semester, Ex: 1st semester, 2nd semester
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'''Order To List''' - Allows for the list to be sorted in the desired way upon clicking OK.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Special Codes''' - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in
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the field to the right of Special Codes to select the desired special code(s) to view.
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'''Team''' - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the
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right of Teams to select the desired Teams(s) to view.
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'''Sped''' - Special Education students, select '''All''', '''Sped Only''', or '''Non Sped'''.
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'''Location''' -  Select '''Teacher''', '''Room''', or '''Course'''.
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'''Report Type''' - Select '''Single Line Report''', or '''Multiple Line Report'''.
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'''Homeroom''' - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise
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click in the field to the right of Homeroom to select the desired homeroom(s) to view.
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'''Advisor''' - Selects students for this report based on the Advisor that have been assigned to individual students.
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'''Club''' - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to
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select the desired club(s) to view.
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'''Sport''' - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
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'''OK''' - Click here to continue
  
 
If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''..
 
If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''..
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The next items are not found on the standard setup options document.
 
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'''Periods to show''' - class periods to show
 
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'''Single Line  Report'''- one line of information
 
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'''Multi Line Report''' - has more detail information
 
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Click OK to move to the next screen.
 
  
  
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'''Definitions of Column Headers'''
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==Main==
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[[File:nanalternatelocatormain.png]]
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===Column Headers===
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:'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
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'''To find definitions of commonly used columns follow this link:''' '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
  
  

Revision as of 04:09, 8 March 2018

This program is used to locate students by their alternate schedule.


Menu Location

Nanalternatelocatormenu.png


On the left navigation panel, select Student Master > Lists > Student Alternate Locator.


Setup Options

Nanalternatelocatorsetup.png


Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click

in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Periods - class period(s) of the course(s) in which the student is enrolled

Semester - Semester, Ex: 1st semester, 2nd semester

Order To List - Allows for the list to be sorted in the desired way upon clicking OK.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

Sped - Special Education students, select All, Sped Only, or Non Sped.

Location - Select Teacher, Room, or Course.

Report Type - Select Single Line Report, or Multiple Line Report.

Homeroom - The teacher who is assigned a group of students in addition to the regular classes that they teach. Leave blank if all homerooms are to be included into the report. Otherwise

click in the field to the right of Homeroom to select the desired homeroom(s) to view.

Advisor - Selects students for this report based on the Advisor that have been assigned to individual students.

Club - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to

select the desired club(s) to view.

Sport - Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.

OK - Click here to continue

If you need instructions for setup values to be used, follow the link for Standard Setup Options..


Main

Nanalternatelocatormain.png


Column Headers

To find definitions of commonly used columns follow this link: Common Column Headers.


Buttons at the bottom of the display

Setup--This allows you to change the values on the setup box without exiting the program.
Print--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.
Help--This button links to the JCampus video and written instructions.


Print Options

To find the print instructions, follow this link: Standard Print Options.


NOTE: Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video

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