Photo File Creator

Photo File Creator

This program will create a csv file for the photographer in advance of the picture taking sessions. The file will help the photographer create photos that import into JPams for students.

NOTE: If the file is opened in Excel, DO NOT SAVE it. It will change the file. Excel will trim off the leading 0’s on a student’s ID and cause problems for the photographer. If the file is opened in Excel, please be sure to just close it without saving.

How-to

1. In the left navigation pane, click Student Master, then Interfaces, then Photo File Creator.
2. At the setup box, set the Year, School, Grades, and As of Date.
3. To create a file by Homeroom:
   • Semester: Set to desired semester. Typically at the start of the year, this is “1”.
   • Transcript group: Set to “blank” as shown below.
4. To create a file by Transcript group, such as “English” classes:
   • Semester: Select the desired semester. Typically at the start of year, this is “1”.
   • Transcript group: Select the desired group, such as “English”.

1. Click the OK button to continue.

Review the results, then click the Print / Export button on the lower left of the screen.

1. At the Print options screen, click to select “CSV – Comma Separated file”. You will see that the system has created a File Name for you. Click the Print button to create the file.

1. Google Chrome users:
   • A new window will open that will be mostly blank. In the lower left will be a link to the file. Click the arrow on the right of the file name. A menu will open. Choose Show in folder.

1. Browse the listing of files to locate the “photoFile….csv” file. Send this file to your photographer.

1. **Remember, if the file is opened in Excel, please do not save it. Leave the file in its original state so that the leading 0’s of a Student’s ID are not trimmed off.