Course Request Fast Loader

Video

This document will provide instructions for entering course requests for students based on their schedule in the previous year. For example, all students taking Math 7 last year can have Math 8 loaded as a request for the upcoming year.

1. Login to WebPams
2. Select Scheduling from the categories on the left of the screen.
3. Under Loaders select Course Request Fast Loader.
4. Click Ok and the Setup Box will appear.

Setup Box Options

New Year--the upcoming school year

Verify District and School--default values are based on your security settings

YYYY Grades--the New Year selection above will determine the year in this field label. i.e. if the new year is '1314' this field label will be '1213 Grades'. Select the grade level of the students for which requests will be loaded. This is their level in the previous year.

Active Only--selecting this option will omit any student with a leave date (based on the date below)

As-Of-Date--date that determines whether a student is active or not

Course Criteria Section

Grade Levels--determines which courses from the master schedule or courses file will be displayed; values must be both previous year and upcoming year grade levels in this field

Transcript Group--additional limitation of the courses to be displayed; leave blank for all transcript groups

Limit courses to Master Schedule (1314)--limits the courses list to the upcoming year; otherwise, the source of the courses is the Course Catalog; select this option

Active Only Courses Prev Year YYYY (left table)--unselect this option; YYYY is determined by New Year value above

Active Only Courses New Year YYYY (right table)--select this option; YYYY is determined by New Year value above

NOTE After completing the setup box options, click OK to move to the next screen. The new screen will be divided into two sections--the list of courses from the master schedule in the previous year on the left side and the list of courses from the master schedule in the upcoming year on the right side.

Definitions of Column Headers--left side of the screen (previous school year)

Check box--the indicator for which subjects are to be considered in the load process

Course YYYY--courses found in the student schedules from the previous year

Grade--grade level of students to be considered

Credit--credit of the course

Honors--honors indicator from the course catalog

STD--presence of the * indicates the course is a standard for this grade level

SEM--number of semesters of the course

#PDs--number of periods in the day or the course

PRI--scheduling priority code of the course

SEQ--scheduling sequence of the course

Group--transcript group

State Code--state 6-digit code of the course

Local Code--local code of the course if available

School--site where course is offered

Process for Loading Course Requests

1. Select the course(s) on the left side of the screen.
2. Select the single course on the right that is to be loaded into the upcoming year request file.

Note Multiple courses can be selected on the left side. Only one course can be selected on the right side.

1. Click Load Request button at the bottom of the screen.
2. A confirmation popup will appear on the screen. Confirm by clicking Yes.
3. A note box will appear summarizing the total requests created.
4. Repeat the process for each subject.

Process for removing/unloading a course request

1. Select the course on the right side of the screen that you want to remove from the student request file.
2. Click the Unload Request button at the bottom of the screen.
3. A confirmation popup will appear describing what you have requested.
4. Answer Yes to remove the course from the requests for students.
5. Answer No to stop the removal process.

Printing the Course Table

1. The only information that can be printed is the prior year's course list on the left side of the screen.
2. Click the Print button at the bottom of the screen.
3. A popup will appear with a set of document print options--PDF, XLS, CSV, HTML. Click the print button on this popup and a print preview window will appear.
4. To get the print icon on this window, hover the mouse in the bottom right area of the preview. A grey rectangle will appear with several icons. Click the print icon at the right end of this rectangle. Another print preview will appear; click the print button at the top left to print the report. Close the print preview.