Chart of Accounts

This set of instructions is for creating a Chart of Accounts record for a new account.

The Chart of Accounts program is found on the Action button at the top right of the Post Transaction window.

Creating a new account by a school site user

1. Open the Post Transaction program.
2. Complete the setup box as you would for posting a transaction.
3. Click the Action button at the top right of the posting transaction window.
4. Select Chart of Accounts Note: If you sort this column, it will stay sorted that way even if you leave and come back.
5. The set of accounts that appears will be the fiscal year records based on the From Date on the posting transaction setup box.
6. Click the Account field on the top blank line of the Chart of Accounts. Note: If you also sort this column, it will stay sorted that way even if you leave and come back.
7. The popup that appears are those accounts that have your school site code and the site 700 (district level) site code.
8. Click the Cancel button at the bottom of the popup.
9. Click the Account field again and it becomes an Active field.
10. Type the account number and description for the new account.
11. Verify the Post Date which should be the fiscal year of the other records on the screen.
12. Click the green Save cell at the right end of the line.
13. If the account number already exists any where in the district, the record will not save. You will be given a suggestion of the next available account number.
14. Repeat the process from step 6 above using the suggested account number.

NOTE At this time you have created the new account and you have also created the new Beginning Balance record. This record can be viewed via the Beginning Balance item found on the Action button of the posting transaction window.