Posting Detention

Video How-to

Posting Student Detention video

How-to for Teachers

Teachers do not have permission to post Detention information. Teachers can view the administrative decisions related to a student's referral using the following steps.

Method 1

1. Open WebGradebook and select the class in which the student is enrolled.
2. Select the student by clicking the student's name.
3. Click the Action button at the top right
4. Select Stats.
5. This will give you at least one page per referral through which you may scroll to find the referral in which you are interested. These pages may be printed by clicking the printer icon at the bottom right of the referral detail.

Method 2

1. Open WebGradebook and select the class in which the student is enrolled.
2. Select the student by clicking the student's name.
3. Click the iGear icon at the top of the window.
4. Select Discipline.
5. A summary of all discipline records will appear.
6. If necessary use the vertical scroll bar to locate the referral in which you are interested.
7. Use the horizontal scroll bar to view the information related to administrative action date and action taken.
8. These pages may be printed by clicking the Print button at the bottom of the referral list.

How-to for Administrators, Counselors, and other Staff

1. Click on "Discipline"
2. Click on "Discipline Posting" under "Entry"
3. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
4. Click "OK"
5. On "RefPG1", left mouse click in the "Name" field and select the student from the alpha list that appears
6. If this is a bus referral select the check box on the right side of the screen under the student information
7. Left mouse click in the staff field and select the staff that reported the discipline incident; use the tabs at the bottom of the staff list to change from TEA to ADM, BUS, SCH, DST
8. Select the date and time of the incident. Be sure to select the "CODE" and the "LOC" that best describes the time and location
9. Select the Incident(s). Select as many as 4 incidents that best describes the behavior of the student
10. Enter any witnesses to the event using the top line of the Witness section to select each witness
11. If evidence exists, select it from the dropdown list in the evidence field
12. Type the remarks describing the incident. NOTE: Only the top 4 lines of the remarks area will print on the state discipline form
13. Click on the "RefPG2" tab at the bottom of the screen
14. Select Teacher action(s). NOTE: if action 06 is selected an email will be sent to the school disciplinarian
15. Select parent contact method and contact date
16. Type teacher remarks and recommendations
17. Enter date employee signed the form
18. Enter motivation for the behavior from the dropdown list
19. Select any victims if applicable (required for bullying incidents)
20. Using the top line of the perpetrators section enter additional perpetrators if applicable (after saving the record the name of the student on Pg 1 will also be displayed in the perpetrators list on Pg 2). NOTE: By entering additional perpetrators, Pg1 and Pg2 info will be created for all perpetrators when the first student record is saved
21. Click on the "Admin" tab at the bottom of the screen
22. If the referral results in a detention, select appropriate action code
23. A new window will appear for information related to the detention dates
24. If this is the first detention assignment for the year, select set times and enter the clock time and select the days on which detention will be held during the current year. Click OK
25. The detention info for the student will appear. Check the days on which the student must attend detention; then select the number of days along with the start date. Click the Calc button and the system will determine the return date. Select the location. Click OK. NOTE: Since the program allows multiple check boxes for different days of the week (Monday-Saturday), then you need to enter the first day of the week to allow the program to review the check box days and calculate the correct number of days. It says on the box to, "Please check off weekdays first to calculate date span below correctly". Three boxes have been placed above the dates for the assigned Saturday detention. These boxes are for dates to be skipped that would be classified as a holiday or a day that the administration does not want the student to attend detention. There three date boxes that the administrator can use for one or more days.
    • File:Detention
26. Select up to 3 other actions taken by administrator
27. Enter administrative comments
28. Enter the date disciplinarian signed the discipline form
29. Select administrator entering/signing the form
30. Enter additional information related to other agencies involved, level of injury if applicable, or event related to hate/bias, drugs, alcohol, or gangs
31. Click on the "Comments" tab at the bottom of the referral page
32. Enter comments made by the student and/or the parent
33. Enter the date the comments were made
34. Enter the student or parent’s name that made the comment
35. Save the referral using the Save button at the bottom of the screen

NOTE: For the Letter Louisiana Department of Education School Behavior Report, you must have an OSS or ISS posted before the SIS Primary Infraction/Reason Code: can be populated.