End of Year Close Out

This document will give you step-by-step instructions for completing the end-of-year procedures in order to close the fiscal year. The beginning balances for the accounts for the next fiscal year will be created.

NOTE--You must have completed all monthly procedures for June before running this program.

1. Select Funds/Lists/End-of-Year Closeout from the list of JCampus modules on the left of the screen.
2. A Close out Warning will appear on the screen.
3. Click the Continue Close Out.
4. Verify your District and School.
5. Enter the Beginning of the Prior Year.
6. Select the Start Month (usually July).
7. Click OK.
8. A list of accounts and their balances will appear on the screen. There will be a total of these balances at the bottom of the list.
9. Scroll to the bottom of the list and verify that the total amount matches either the Grand Total on the June MTD Report or the Grand Total on the YTD Report for the fiscal year.
10. If the amounts do NOT match, close End-of-Year Close Out and determine why the amounts do not match.
11. If the amounts match, continue with these instructions.
12. Click the check box to the right of each account that you want to close for this fiscal year. This will generate a beginning balance of zero for the upcoming fiscal year.
13. To make a list of the accounts with the 'zero' out indicator click the print button. The report will print all accounts on the list and will have the zero indicator on the printout.
14. After making your selections, click the submit button at the bottom of the screen.
15. Another popup will appear describing what the system will do if you select submit.
16. Another warning will appear. Click Yes to complete the end-of-year close out.
17. The next popup will give the net amount of the accounts selected to zero out. You must enter the account to which this net amount will be posted.
18. Click OK.
19. The Beginning Balance for the new fiscal year will appear on the screen.
20. Print two copies of this Beginning Balance Report. File one copy with the end-of-year documents and the other copy with the July documents for the new fiscal year.