Print Checks

Printing Computer Generated Checks

Conditions under which the computer will print checks

1. Post a Transaction type 10 and leave the CKNO field blank; or
2. Post a Transaction type 12 and leave the CKNO field blank.
   • NOTE--The Check Number field MUST be left blank on each of these two transaction types in order for a check to be printed by the computer/printer.

Instructions for Printing Checks

1. After posting a group of entries for which checks need to be printed, select the Print Checks item from Funds/Lists/Print Checks menu on the left side of the screen.
2. The setup box will appear.
3. Select the Print All Checks On or Before date. Any check posted on the date selected and before that date whose transaction type is either 10 or 12 will be printed.
4. Determine the starting check number and be sure to load checks into the printer when you are ready to print the actual checks.
5. Decide whether you are printing Duplicate Stubs and answer yes/no appropriately.
6. Select Check Type--either Summary or Detail.
7. Select Print on Comment--this selection will print either the comment field, the ref #, or will be left blank.
8. Click OK to move to the next screen.
9. The next screen will show the list of transactions for which a check is needed and what the check number will be when the checks are actually printed.
10. Buttons at the bottom of the screen
    • Setup--Returns to the setup box
    • Print--Prints the report on the screen. This does not print the checks.
    • Help--Displays the WIKI help information for the Funds System
    • Print Checks--Make this selection to either print a proof set of checks or the print the actual checks.
      • Paper Checks--This will print a set of “paper checks” as a backup showing the check numbers that will be assigned to each entry or group of entries. This set can be used as a proof set of checks.

Click OK and a “Print Check List” will appear showing check numbers to be assigned to the various entries. If multiple entries are being paid to the same vendor the items will have the same check number.

Click the Print button at the bottom left of the screen and you will see a popup with three buttons: Paper Checks, Print Checks, and Cancel. a) Paper checks—proof set of checks (be sure to use regular printer paper and not the actual checks). Check numbers are included on these checks, but the numbers have NOT been entered into the transaction records at this time. b) Print checks—be sure that checks are in the printer in the correct position. Check numbers are created and entered into the transaction records at this time. c) Cancel—nothing prints at this time. Screen returns to the “print checks list”.