ANS Reports Listing

Below is a listing of the Scheduled and As It Happens Automatic Notification System email reports that can be scheduled for delivery to desired recipients.

• Staff members must have a a valid work email address entered to receive ANS notification emails. To enter, go to Human Resource Master> Contact Information field> Email Types/Addresses> and add Email Address Type of Work & add Email Address.
• If a staff member is included in the "Additional Emails" part of Discipline Posting setup box, the staff member will also receive the Discipline ANS notifications.

Click on the "Name" of the report, if link is available, to see an example.

Scheduled

Name	Area	Description
Absence Analysis Letter Report	Attendance	This report will generate letters similiar to the Absence Analysis program based on the setup box information provided.
Attendance by Course and History Letter Report	Attendance	History by subtracting the number of instructional days from the delay days option, and use that date as the as of date to run the report.
Attendance Comparison Report	Attendance	Report compares Excused Unexcused and Suspension attendance transactions for current year vs prior year by school.
Attendance Five Day Grading Period Check	Attendance	This report lists the students that have been marked absent for five or more days in the current grading period.
Attendance Posting Report	Attendance	List of schools who did not post attendance for the previous instructional day.
Attendance Ten Day Check Report	Attendance	Lists of students who have ten or more consecutive days of attendance transactions.
Cumulative Absence Report	Attendance	List of students that have ten or more cumulative days of absences for current school year. Skip codes are now included.
Daily Absence Comparison Report	Attendance	This report compares the daily attendance of all schools for today and the previous instructional day and highlights attendance.
Daily Attendance Count Report	Attendance	This report is the count of students in attendance today at the time the report is run.
Daily Tardy Report	Attendance	This report list students that have a tardy attendance code (14) reported on the current day. In the Select Setup Options, select "Include Total Tardy Count" to add a column to this report that displays the year to date tardies for the student. Select "Reset Date Range for Term" to use the current terms start date instead of first day of school as the date from. The user must check them both for the "Reset Date Range for Term" to work correctly. Total Tardy Count must be checked for the Reset Date Range for Term to work.
Excessive Absence by Factor	Attendance	The report will generate letters similar to the Excessive Abs by Factor program based on the setup box information provided.
Full Day Absent Analysis for District Report	Attendance	Report of absences for the last week by school in the district.
Late To School Notification	Attendance	This report executes when a late to school occurs and will be either the 4th or more late to school transactions during the past 35 calendar day period, or based on the setup box options the select number of times late to school transactions occur within a select number of days.
Roll Call Verification All Report	Attendance	This report lists all the classes and homerooms where the teacher has not signed off for the Roll Call Verification today.
Roll Call Verification Classes Report	Attendance	This report lists all the classes where the teacher has not signed off Roll Call verification today.
Roll Call Verification Homeroom Report	Attendance	This report lists all the homeroom teachers that have not signed off for Roll Call verification today.
Truancy Letters Report	Attendance	Lists students for each school in the district who fit the definition of truant as of the current day.
Bad Phone Number Report	Communication	List of student/phone numbers that JCall Communication System attempted to call and received a disconnected or invalid phone number response.
JCall Pending Calls Report	Communication	This report lists the event calls that are still in the pending status after the schedule time has passed for the current day.
Bus Suspension Report	Discipline	This report lists the students that are suspended from the bus on today's date.
Discipline Days Alert Report	Discipline	List of students suspended today have 4 or more days of discipline. It will break them down in groups according to the number of days. It shows the Create Date (Pg 1), Disciplinarian Sign Date (Admin Pg), and the Change Date (Last Saved Date).
Discipline ISS/OSS List Report	Discipline	This report will list all of the students that are suspended in either ISS or OSS for today's date.
Discipline Report	Discipline	List of students with discipline errors.
Assignment Audit Report	Grade	This report will generate emails from the Assignment Audit program based on the set up box information provided.
Assignment Data Report	Grade	This report list all assignments where at least 50% of the students have failed the assignment.
Assignment Date Report	Grade	This report lists all assignments that were created today with a due date of over 7 days ago.
Assignment Student Report	Grade	This report lists all students who have earned less then 50% of possibloe points on an assignment.
Current Marking Period Assignments Report	Grade	This report will list all of the teachers who have not posted assignments for the current marking period.
Five Day Assignment Check Report	Grade	This report lists the teachers that currently have assignments with due dates during the past five instructional days.
Grades Distribution Report	Grade	This report lists grades counts by totals and percentages.
Incomplete Grades Report	Grade	List of students that currently have unresolved "incomplete" grades.
Lesson Plan Audit Report	Grade	This report lists teachers and their lesson plan counts in various statuses for the current week.
Lesson Plan Check Report	GradeBook	List of teachers that currently have no assignments for the next week.
Past Due Assignments Report	GradeBook	List of teachers that currently have assignments with due dates more than 7 days ago which have no grades currently posted.
Absences By Health Reason Report	Health	Report of absences with a health absence reason by severity for the current date and for Year to Date.
Active Employee Login Report	Human Resources	List of staff security records and email information of any employee who is inactive based on the system's current date and still has a valid security record.
Doc Archive Notification	Human Resources	Executes when a file is uploaded and the Doc Archive is in Human Resource mode.
Employees With No Certificate Report	Human Resources	This report will list the currently active staff members without a certificate.
Highly Qualified Teacher Report	Human Resources	List of teachers/schools that have teachers that are not highly qualified for a course they teach.
Human Resource Data Change Notification	Human Resources	This report executes when a Staff member's first name, middle name, last name, suffix, sidno, hire date, or separation date is changed.
Object Function Email Check Report	Human Resources	List of employees with no email address in the Human Resources system.
Staff Contract Check Report	Human Resources	This report lists the teachers in your school's master schedule that does not match any employee in the HR system by staff.
Staff Entry List Report	Human Resources	This report will list all the staff members with an entry date of yesterday.
Staff ID Check Report	Human Resources	List of teachers in school's master schedule that does not match any employee in the HR system by staff ID.
Staff Leave List Report	Human Resources	This report will list any records with a change date of yesterday and a separation date.
Staff Without Scans	Human Resources	This report list the staff that did not scan in for the day.
Teachers with No Schedule Oct 1 Report	Human Resources	This report list the staff members with an object code of 112, have active contracts as of October 1st, and do not have any schedule.
SBLC Meetings Report	SBLC	This report lists all SBLC meetings scheduled for today and also send an email to all stakeholders with the meeting details.
Add/Drop Class Report	Scheduling	This report lists all the students that have had classes added or dropped today and will send an email to each teacher with adds or drops for their classes. Additional email addresses are not necessary for teacher to receive this.
Master Schedule Remote Site Report	Scheduling	List of dual enrollment master schedule sections that do not have a remote site location.
Missing Course Data Report	Scheduling	Lists of course records are missing at least one of the following: group code, state code, credit value, or grade.
Student Schedule Check Report	Scheduling	List of students with no schedule.
IAP Review Date Report	Special Ed	This report lists the active students whose IAP Review is overdue or is due in the next 60 days.
IEP Alert Report	Special Ed	This report lists the active students whose IEP is due within the entered number of days.
IEP Alert Report by IEP Authority	Special Ed	This report test that the Highly Qualified Teacher Report in the ANS section will not have a problem with the changes made to the cmGetEmail class.
Leave Vs Services Report	Special Ed	List of inactive Special Ed students with active services.
School Number Report	Special Ed	List of Special Ed students with jurisdiction mismatch.
SER Exit Report	Special Ed	Lists the students who have an Exit date of yesterday entered in their Special Education Activity.
SPED/SER Cross Check	Special Ed	This report compares the nightly LEA data file from SER with the records in Special Ed Master to compile a list of students that are missing records in the Special Ed Master.
Student SSN Compare SPED SSN Report	Special Ed	List of students that have the same student ID but different SSNs between the Student Master and JSPED, or the same SSN and different student IDs.
Upcoming 30 day 504 IAP Due	Special Ed	This report lists the active students whose IAP review will be past due in the next 30 days.
Doc Archive Notification	Student Master	Executes when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12.
Dropout Report	Student Master	List of all enrollment records for the year of students with a leave code associated with drop out condition (Exit codes with "D")
Enrollment Late Arrivals Report	Student Master	List of students who have been enrolled since the first day of school based on each school's calendar file.
Enrollment Report	Student Master	List the students with enrollment errors.
Entry Records Request Audit	Student Master	This report will list all the students with an entry code and a transferred from school that do not also have a date Request.
Exit Codes Report	Student Master	List of students with a leave code who lacks transfer to/date requested/date sent. Also audits for public school numbers if leave code implies student left to attend a private school and vice versa.
Graduate Index Report	Student Master	List of Seniors (grade 12) showing any Endorsements, Graduates, GEE/Non Diploma Exits, and SBLC Failures for purpose of Graduation Index check.
Homebound Return Report	Student Master	This report lists the students coded as Homebound in Program Codes whose return date is today.
Homeless Code Search Report	Student Master	List of students who coded as "homeless other/unknown".
Homeless Lunch Report	Student Master	Lists all students who have been detected as homeless without an accompanying LU1 free lunch code.
IBC Linkage Report (Student)	Student Master	List of students who have IBC 50 records without an attached document.
Leave Records Request Audit	Student Master	This report will list all the students with a leave code and a transferred to school that do not also have a Date Request Sent.
Lunch Comparison Report	Student Master	Report of schools that compares free and reduced lunch counts for the current year vs prior year.
MFP	Student Master	This report lists the MFP Report results ran as of today's date. There is a setup box option for more detailed information.
Missing Emergency Information Report	Student Master	List of students that are missing emergency contact information.
Missing Parent Information Report	Student Master	List of students that are missing parent/guardian contact information.
Multiple SSNs Report	Student Master	List of students that have multiple SSNs for the current year.
Name Format Report	Student Master	List of students that have invalid first, middle, or last names or invalid suffixes.
Out of Zone Enrollment Report	Student Master	This report list the students who are enrolled outside their enrollment zone without an approved Out of Zone record. To get the notification, the date has to be between the begin and end date of the OOZ record in Student Master.
Out of Zone Open Transfers Report	Student Master	This report list the active students with questionable addresses per school.
Quarantine Students List	Student Master	This report lists students who are currently coded with the program code for quarantine.
Questionable Address Student List Report	Student Master	This report lists the active students with questionable addresses per school.
Student Accommodation Change Report	Student Master	This report lists the students that have had a change made to their Sped/504 Accommodations and sends each list to the teachers that have not checked on the Accommodations since the start of school. Now the teacher should go to their Classroom, highlight student name, then go to iGear>Student>504 Information to view the changes. When the next ANS Student Accommodation Change Report email comes out, that teacher`s name will not be listed since they viewed the student`s changes to the accommodations.
Student Master Entry List Report	Student Master	List of students that entered the district on the previous school day in school order. This report looks at the previous day when generating results. Students that were entered yesterday will not show up until the next day`s report. This report does not go out if there is nothing to send.
Student Master Leave List Report	Student Master	List of students who have exited on the previous day. This report looks at the previous day when generating results. Students that left yesterday will not show up until the next day`s report. This report does not go out if there is nothing to send.
Students with No SASID Report	Student Master	This report is the students that do not have SASID numbers in Student Master.
Students With Temporary SSN's	Student Master	This report will list the students with a social security number that starts with a 9. It displays in grade and student name order.
DashBoard Tracking report	Transcripts	Sends an email report with the school, student name, sidno, CUE grade, CUE 8th grade, CUE 9th grade 1st sem, CUE 9th grade 2nd sem, English, Math, Science, Social Studies, Drop Date and Reason
Daily ORS Validation Code Report	System	This report lists the most recent daily Online Registration System Validation Code that has been generated.
DEWS 9th Grade Summary Report	System	This report details school summary data for all 9th grade students who are at risk for dropping out or failing out of school.
DEWS Detailed New Student Report	System	This report lists all of the new student who are at risk for dropping or failing out of school since the last run of this report.
DEWS Detailed Student Report	System	This report lists all of the students who are at risk for dropping or failing out of school. When this email runs, it will automatically generate a GPA calculation to update GPAs. This will reflect in the program GPA Ranking Report in the Last Ranked column.
DEWS School Summary Report	System	This report details school summary data for all 8th-12th grade students who are at risk for dropping or failing out of school.
Grading Period Date Check Report	System	List of date range overlaps found in the System/Sponsor Site's Grading Period setup.
New Submitted Registration Report - Non PreK	System	This report lists all the new non preschool students that submitted registration records yesterday.
New Submitted Registration Report - PreK	System	This report lists all the new preschool students that submitted registration records yesterday.
Questionable Address List	System	Sends an email with a report that lists the counts of questionable student physical addresses found in the district broken out by school.

As It Happens

Name	Area	Description
UO71-NCOV Acute Respiratory Disease Notification	Attendance	Executes when a check out occurs for code U071.
Attendance Record Deletion Notification	Attendance	Sends an email report when an attendance record older than the number of days selected is deleted.
Check In Skip Notification	Attendance	Sends an email report when a check in skip occurs.
Check Out Skip Notification	Attendance	Sends an email report when a check out skip occurs.
4871 Health Symptom Notification	Attendance	Sends an email report when a check out occurs with flu like symptoms.
Homeless Student Leave Notification	Attendance	Sends an email report when a leave code has been added or changed for a homeless student in the Student Master.
Homeless Unexcused Absence Notification	Attendance	Executes when a user selected threshold of unescused homeless student absences occurs for the current semester or school year.
Homeless 5th Unexcused Absence	Attendance	Sends an email when a homelss student's 5th unexcused absence occurs for the current semester or school year.
Multiple Attendance Record Deletion Notification	Attendance	Sends an email report when multiple attendance records are deleted.
Tardy Notification	Attendance	Sends an email report when a tardy occurs and it is the 4th or 10th tardy in the prior 35 calendar day period.
Tardy Notification-Specific	Attendance	Executes when a user selected count of tardies occurs for a student in the prior 35 calendar day period.
Tardy Notification - 3rd Unexcused	Attendance	Sends an email report when a tardy occurs on, not after, the 3rd unexcused tardy.
3rd Unexcused Absence notification	Attendance	Sends an email report when the student`s third unexcuded absence occurs for the current semester or school year.
5th Unexcused Absence notification	Attendance	Sends an email report when the student`s fifth unexcused absence occurs for the current semester or school year.
7th Unexcused Absence Notification	Attendance	Sends an email report when the student`s seventh unexcused absence occurs for the current semester or school year.
Unexcused Absence Notification	Attendance	Sends an email report when a user chooses a certain number of unexcused absences for the current semester or school year.
School Notes Deletion Notification	Communication	Sends an email report to all stakeholders when a school note is deleted by someone who is not the owner of the note.
504 Discipline Posting/Modification Notification	Discipline	Sends an email report when a discipline record (major referral) is posted or modified for a 504 student.
504 Recommended Expulsion Notification PK-5	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades PK-5 for a 504 student.
504 Recommended Expulsion Notification 6-8	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 6-8 for a 504 student.
504 Recommended Expulsion Notification 9-12	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12 for a 504 student.
504 Suspensions and Expulsions	Discipline	Sends an email report when a suspension or expulsion is posted or modified for a 504 student.
Discipline Action Norification	Discipline	Discipline Action Notification executes when the selected Admin Action is on a new student referral.
Discipline Admin Action Email	Discipline	Executes the first time an admin action is added to an office referral for the user who reported the discipline.
Discipline ISS/OSS Notification	Discipline	Sends an email report when a discipline record is saved with an ISS or OSS administrative action and used to request assignments from teachers.
Discipline Posting/Modification Bus Suspension Notification	Discipline	Executes when a discipline record (major referral) is posted or modified with a bus suspension administration code.
Discipline Posting/Modification Counselor Suspension Notification	Discipline	Executes when a discipline record (major referral) is posted or modified with a "Referred to Counselor" (Code 02) teacher action or (Code07) administrative action.
Discipline Posting/Modification Major Notification	Discipline	Sends an email report when a discipline record (Major referral) is posted or modified.
Discipline Posting/Modification Minor Notification	Discipline	Sends an email report when a discipline record (Minor referral) is posted or modified.
Discipline Posting/Modification Suspensions and Expulsions Notification	Discipline	Executes when a discipline recordd (major referral) is posted or modified with a suspension or expulsion.
Discipline Record Deletion Notification	Discipline	Sends an email report when a discipline record posted prior to today is deleted.
ESL Discipline Posting/Modification Notificaiton	Discipline	Executes when a discipline record (major referral) is posted or modified for an ESL student.
ESL Suspensions and Expulsions	Discipline	Sends an email report when a suspension or expulsion is posted or modified for an ESL student.
Homeless Discipline Posting/Modification Notification	Discipline	Executes when a discipline record (major referral) is posted or modified for a homeless student.
Multiple Referrals Without Action Notification	Discipline	This executes when a user defined number of minor referrals are posted, or modified, for a student without an Administrative Action added.
Office Referral Notification	Discipline	Sends an email report when a 'Referred to Office' (Code 06) teacher action is selected or modified on page 2 in Discipline Posting. This email notification will only send if posted by a teacher who would have a TE profile in User Management. Also, there cannot be any Admin Action on the referral or it will not be sent.
Recommended Expulsion Notification PK-5	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades PK-5.
Recommended Expulsion Notification 6-8	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 6-8.
Recommended Expulsion Notification 9-12	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12.
Special Ed/504 ISS Report	Discipline	Executes when the Sped/504 student receives a select number of days or more in ISS.
Sped Discipline Days Suspended Notification	Discipline	Executes when a discipline record (major referral is posted or modified for a SPED student with a suspension and the total.
Sped Discipline Posting/Modification Notification	Discipline	Sends an email report when a suspension or expulsion is posted or modified for a SPED student.
Sped Recommended Expulsion Notification PK-5	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades PK-5 for a SPED student.
Sped Recommended Expulsion Notification 6-8	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 6-8 for a SPED student.
Sped Recommended Expulsion Notification 9-12	Discipline	Sends an email report when a recommended expulsion is saved for a discipline referral without hearing information for grades 9-12 for a SPED student.
Sped Suspensions and Expulsions	Discipline	Sends an email report when a suspension or expulsion is posted or modified for a SPED student.
Assignment Grade Modification/Deletion Notification	Grades	Sends an email report when an assignment grade record is posted, modified or deleted by an user other than the teacher of record.
Grade Record Modification/Deletion Beyond 73 Days Notification	Grades	Sends an email report when a grade record is modified or deleted past 73 days of posting.
Homeless Failing Grade Notification	Grades	Sends an email report when a homeless student has received a failing grade.
IHP Add/Change Notification	Health	Sends an email report when a student's Individual Health Plan has been added or changed.
Medication Action Delete Notification	Health	Sends an email report when a student's Medication Action record has been deleted.
Medication Schedule Delete Notification	Health	Sends an email report when a student's Medication Schedule record has been deleted.
Nurse Consultation Delete Notification	Health	Sends an email report when a student's Health Consultation record has been deleted.
Employee Attendance Deletion Notification	Human Resources	Sends an email report when an employee has an attendance record deleted from a closed pay period.
Employee Attendance Notification	Human Resources	Sends an email report when an employee has five straight days of absences.
Employee Attendance Posting Notification	Human Resources	Sends an email report when an employee has attendance posted outside of the current pay period.
Human Resource Data Change Notification	Human Resources	Sends an email report when the employee name, staff ID number, hire date or separation date has been changed in the HR Master.
Human Resource Exit Notification	Human Resources	Executes when a staff member's separation date is changed. This ANS email will activate when adding a separation date and also when removing a separation date.
Staff Validation Change	Human Resources	Executes when a staff member changes the contact information in the Contact Validation dialog.
ORS Health Changes Notification	Online Registration System	Sends an email report when a student is approved in ORS with health data different that current health record.
ORS Home Language Notification	Online Registration System	Sends an email report when a student is approved in ORS with a home language other than English.
Master Schedule Section Add Notification	Scheduling	Sends an email report when a section is added in the Master Schedule Editor.
Master Schedule Section Change Notification	Scheduling	Sends an email report when a section is changed in the Master Schedule Editor.
Approved Out of Zone Notification	Student Master	Executes when an approved Out of Zone is saved for a student.
Public List Removed Notification	Student Master	Sends an email report when a student has the option checked to remove from the public list.
Special Ed Student Leave Notification	Student Master	Executes when a leave code has been changed for a Special Ed student in the Student Master.
Student Data Change Notification	Student Master	Executes when a student's first name, middle name, last name, SSN, birthdate, gender, or ethnicity is changed.
Student Entry Notification	Student Master	Executes when an entry code is entered for a student in the Student Master.
Student Leave Notification	Student Master	Executes when a leave code has been changed for a student in the Student Master.
Student Leave With Active OOZ Notification	Student Master	Sends an email report when a leave code has been changed for a student in the Student Master and there is an active OOZ record that exceeds the entered leave date.
Student Transfer Notification	Student Master	Sends an email report when a student is transferred within the district or to/from another district. If within district, it will list both schools.

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Communication Configuration Page

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ANS (Automated Notification System) Page