Coding of High School Students Instructions

Review and Update Codes related to Diploma Pathways and Career Options

For the State Transcript System (STS), update Student Master Special Codes related to diploma pathways.

Then update the Cluster/Concentration or Career Options codes on the IGP Screen of Student Master.

Student Master Special Code for Diploma Path	Vocational Tab Related Information
CO4: C4 Core 4 (Discontinue use after graduates of 2016-17)	No Career Option required
COB: C5 Basic Core (Discontinue use after graduates of 2016-17)	Cluster/Concentration required
CT4: C6 Core 4 with CTE (Discontinue use after graduates of 2016-17)	Career Option required. (Select from A codes - P codes)
COD: CD Career Diploma (Historical career diploma/older graduates) (Discontinue use after graduates of 2016-17)	Career option code is CDV.
CTU: TU TOPS University Diploma (Begin use for graduates of 2017-18)	No Career Option required
CCA: CA TOPS Tech Jumpstart Career Diploma (replaces COJ, Begin use for graduates of 2017-18)	Career Option required. (Select from R-Regional, S codes, or T codes)
CJA: L1 TOPS Tech Jumpstart Career Diploma alternate pathway for students assessed on LAA1 (Begin use for graduates of 2017-18)	No Career Option required.
CND: ND Not Declared. (Optional use for grade 09, and mid-year of grade 10)	No Career Option required.
COA: Certificate of Achievement (Local code used to identify student earning Cert of Achievement and keep out of ranking)	Not Applicable. Local code only not reported to state.

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Special Codes Related to Privacy in STS

• CON: Consent to share Pii (STS data shared to LOSFA - TOPS)
• DNC: Do not consent to share Pii (STS data not shared to LOSFA - TOPS)
• Blank: Do not consent to share Pii (STS data not shared to LOSFA - TOPS)

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Act 833 Special Codes

• Based on IEP of student.
• ACS Act 833 EOC Alternate 5% Scale: This uses 5% calculation only on EOC courses (Exam 2 or Exam 4 for 4X4 schools) AND causes a change in handling of Y/N to indicate passage of tests required for graduation.
• AC8 Act 833 Student: This causes a change in handling of Y/N to indicate the passage of tests required for graduation.

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State Student Information System Additional Diploma Related Path Codes (SIS)

• OM2: Op5 Non Diploma School/Program
• OM3: Op6 Connections Pathway (only grade 8)
• OM4: Op7 Skills Certificate after Connections Pathway
• OM5: Op8 Pursuing GED-HiSet after Connections Process
• TRA: Transitional 9th grade student. For student to be categorized as grade "T9" to State SIS system.

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Fastest Way to Update Special Codes for a Large Group of Students

• Go to Student Master / Loaders / Special Code Loader. Set for one grade level at a time.
• Place diploma codes and consent codes in same column to make for fast review.

Update Special Codes for a Single Student

• In Student Master, locate desired student.
• Click on the Special Codes field on the lower left.
• Pick the appropriate diploma related special code.
• Click SAVE.

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Fastest Way to Update Cluster/Concentration codes for COB (Basic Core) and COD (Career Diploma) Students

• Go to Student Master / Loaders / Vocational Concentration Cluster Loader.
• Set for Special Codes COB and COD.

Fastest Way to Update Career Options codes for CT4 (Core 4 with Tech), COJ (Jump Start), CCA (Tops Tech Jumpstart Career Diploma), or CJA (Jump Start Alt Pathway):

• Go to Student Master / Loaders / Career Loader.
• Set Career Options for ones offered at your school site.
• Set Special Codes to CT4, COJ, or CJA.

Update Cluster/Concentration or Career Options on a Single Student

• Go to the Student's Student Master record.
• Tap on the "Vocational" tab.
• "Cluster/Concentration" is on the lower middle.
• "Career Options" is on the far right.
• SAVE when done.

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