Difference between revisions of "Gain Loss Report"

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#Click on '''Lists'''.
 
#Click on '''Lists'''.
 
#Select '''Gain Loss Report''' and the setup box will appear.
 
#Select '''Gain Loss Report''' and the setup box will appear.
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+
#If you need instructions for setup values to be used, follow the link for '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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#The next items are not found on the standard setup options document.
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'''Setup Box Options'''
 
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#Verify '''Year'''.
 
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#Verify '''District''' and '''School'''. The default values are based on your security settings.
 
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#Select '''Grade'''. Leave the Grade field blank if all grade levels are to be included. Otherwise click in the box to the right to select the desired grade level(s) to be included.
 
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#Select '''From Date''' and To Date'''. These dates provide the date range of entry and exit codes to be considered for the report.
 
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#Select '''Gender'''. Leave the Gender field blank if both genders are to be included. Otherwise, click in the box to the right of Gender to select the desired gender to be included.
 
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#Select '''Ethnic'''. Leave the Ethnic field blank if all ethnics are to be included. Otherwise, click in the box to the right of Ethnic to select the desired ethnics to be included.
 
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#Select whether to show '''Sidno''' or '''SSN'''.
 
 
#Select '''Show Transfers From'''. This field is the district(s) from which a student has transferred. Leave the field blank if you want transfers from all districts. Click in the field to restrict the report to one or more districts.
 
#Select '''Show Transfers From'''. This field is the district(s) from which a student has transferred. Leave the field blank if you want transfers from all districts. Click in the field to restrict the report to one or more districts.
 
#Select '''Entry Codes'''. Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to the right of Entry Codes to select the desired code(s) to be included.
 
#Select '''Entry Codes'''. Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to the right of Entry Codes to select the desired code(s) to be included.
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#Select '''Program Code'''. Leave the Program Code field blank if all Program Codes are to be included. Otherwise, click in the box to the right of Program Code to select the desired code(s) to be included.
 
 
#Click '''OK''' to move to the next screen.
 
#Click '''OK''' to move to the next screen.
  

Revision as of 05:28, 8 April 2014

Video How-to

Gain Loss Report video


How to

  1. Select Student Master on the left side of the screen.
  2. Click on Lists.
  3. Select Gain Loss Report and the setup box will appear.
  4. If you need instructions for setup values to be used, follow the link for Standard Setup Options.
  5. The next items are not found on the standard setup options document.
  6. Select Show Transfers From. This field is the district(s) from which a student has transferred. Leave the field blank if you want transfers from all districts. Click in the field to restrict the report to one or more districts.
  7. Select Entry Codes. Leave the Entry Code field blank if all Entry Codes are to be included. Otherwise, click in the box to the right of Entry Codes to select the desired code(s) to be included.
  8. Click OK to move to the next screen.


Definitions of Column Headers

GR--Grade level of student
SCH--School where student is enrolled
SID--Local student identification number
Student Name--Name of student
GE--Gender
ET--Ethnic
GLFD--Students gained or lost on the first day of school
FD--Students gained on the first day of school
GOST--Students gained out of state
GIST--Students gained in state
GID--Students gained in district
GOTH--Students gained other than out of state, in state or in district
GTOT--Total students gained
LOST--Students lost out of state
LIST--Students lost in state
LID--Students lost in district
LOTH--Students lost other than out of state, in state or in district
LTOT--Total students gained
TOTAL--Net gain (positive value) or net loss (negative value)
EDATE/CD--Entry date and code
LDATE/CD--Leave date and code
TRANSFRM--6 digit site code if site is located in Louisiana
TRANSTO--6 digit site code if site is located in Louisiana


Printing the Report

  1. To Print the report click the Print button at the bottom of the screen.
  2. A print dialog box appears on the screen.
  3. Select the non-editing PDF version and click print button at the bottom of the screen.
  4. Click Print at the bottom of the window.
  5. If there is no gray rectangle at the bottom right of the window, move your cursor to this area and the gray box will appear.
  6. Click the printer icon at the right end of the gray box for a print dialog box to appear.
  7. Click the Print button at the top right of the screen and this window will disappear.
  8. Close the print preview.


Additional Features

  1. Sorting and other data manipulations are explained in the following link: List Programs Instructions/Video
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