Difference between revisions of "Print Student Request Forms"

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'''This program will allow the user to quickly print all student`s request forms.'''
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__NOTOC__
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'''This program will allow the user to quickly print all student's individual request forms.'''
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==Menu Location==
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 +
'''Scheduling > Lists > Print Student Request Forms'''
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 +
==Setup Options==
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 +
[[File:request forms setup.png]]
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'''Year''' - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
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'''District''' - Default value is based on the user's security settings. It will be limited to their district only.
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'''School''' - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.
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'''Student Grades''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Print in Homeroom Order''' - Select to print the forms in homeroom order
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 +
'''Homeroom''' - Select assigned student homeroom teachers to print-leave empty for all
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'''Sped:'''
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'''All''' - Select to view all Sped students.
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'''Sped Only''' - Seclect to view only Sped students.
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'''Non Sped''' - Select to view only non Sped students.
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'''504:'''
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'''All''' - Select to view all students.
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'''504 Only''' - Select to view only 504 students.
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'''Non 504''' - Select to view only non 504 students.
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'''LEP:'''
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'''All''' - Select to view all students.
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'''LEP Only''' - Select to view only LEP students.
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'''Non LEP''' - Select to view only non LEP students.
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'''Active only''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''As of Date''' - This choice will list only those students who are actively enrolled as of the date selected in the date field.
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'''Print Comments''' - Select to print a student short form with each request sheet. Click the button labeled "Enter Comments"
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'''Gender''' - Leave blank or select all to include all genders.  Otherwise, choose the desired gender.
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'''Ethnic''' - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.
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'''Teams''' - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.
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 +
'''Counselor''' - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
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 +
'''Advisor''' - Selects students for this report based on the Advisors that have been assigned to individual students.
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 +
'''Special Codes''' - Leave blank if all special codes are to be included into the report.  Otherwise, choose the desired special code.
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'''Exclude Special Codes''' - Check to exclude the special code(s) that you choose and do not want included on the report.
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'''Clubs''' - Leave blank if all clubs are to be included into the report.  Otherwise, choose the desired club code.
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 +
'''Program''' - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.
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'''Sports''' - Leave blank if all sports are to be included into the report.  Otherwise, choose the desired sport code.
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'''OK''' - Click to continue.
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 +
To find the print instructions, follow this link: [[Standard Print Options]].
  
 
==Main==
 
==Main==
  
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[[File:request forms menu.png]] On the left, click on '''Scheduling'''. Under '''Lists''', select '''Print Student Request Forms'''.
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[[File:request forms main.png]]
  
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===Column Headers===
  
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==Setup Options==
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'''Name''' - Student Name--Student's/employee's full name
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 +
'''Sidno''' - Sidno, ID--local ID of the student
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'''GD''' - grade level of the student
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'''Homeroom''' - student's homeroom teacher
 +
 
 +
'''Dist''' - district in which the student is enrolled
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'''Sch''' - site code of the school in which the student enrolled
  
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[[File:request forms setup.png]] To find definitions for standard setup values, follow this link: '''<span style="background:yellow">[[Standard Setup Options]]</span>'''.
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'''Counselor''' - name of the counselor to which the student has been assigned
  
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For other set up values not listed in the standard set up list:
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'''Advisor''' - name of the advisor to which the student has been assigned
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:'''Year'''--Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.
 
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:'''District'''--Default value is based on your security settings. You will be limited to your district only.
 
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:'''School'''--Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or all schools in your district.
 
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:'''Student Grades'''--Grade--Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise, click in the field to the right of Grade(s) to select the desired grade level(s) to be included.
 
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:'''Print in Homeroom Order'''--Select to print the forms in homeroom order
 
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:'''Homeroom'''--Select assigned student homeroom teachers to print-leave empty for all
 
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:'''Show Sped'''--Sped option
 
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:'''Show 504'''--504 option
 
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:'''Show LEP'''--LEP option
 
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:'''Active only'''--This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
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:'''As of Date'''--This choice will list only those students who are actively enrolled as of the date selected in the date field.
 
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:'''Print Comments'''--Select to print a student short form with each request sheet-click the button labeled "Enter Comments"
 
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:'''Gender--Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in the field to the right of Gender to select the desired gender to be included.
 
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:'''Ethnic'''--Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click in the field to the right of Ethnic to select the desired ethnic(s) to be included.
 
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:'''Teams--This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the right of Teams to select the desired Teams(s) to view.
 
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:'''Counselor--Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.
 
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:'''Advisor--Selects students for this report based on the Advisor that have been assigned to individual students.
 
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:'''Special Codes--Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in the field to the right of Special Codes to select the desired special code(s) to view.
 
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:'''Exclude Special Codes'''--Click to exclude all Special Codes
 
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:'''Program'''--Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.
 
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:'''Clubs'''--Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to select the desired club(s) to view.
 
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:'''Sports'''--Leave blank if all sports are to be included into the report. Otherwise click in the field to the right of Sports to select the desired sport(s) to view.
 
  
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'''Team''' - team to which the student has been assigned if the school is using the team scheduling method
  
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:Click Ok to move to the next screen.
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To find definitions of commonly used column headers, follow this link: [[Common Column Headers]].
  
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Choose a student(s) by placing a check in the box to the left of the student's name. You can also use the "Select All" box to the right of the Name column. Click on "Print".
  
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==Bottom==
  
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:*'''Print Comments''' - Check this box if you want to add comments to the request forms. Then click on "Enter Comments" to type in your comments.
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[[File:request forms bottom.png]]
  
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:*'''Enter Comments''' - Type any special instructions or comments that will be printed on the Request Forms. You must have selected the '''Print Comments''' check box before the comments will print.
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'''Setup''' - Click to go back to the Setup box.
  
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:*'''Exclude Special Codes''' - Check to exclude the special code(s) that you choose and do not want included on the report..
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[[Standard Print Options | '''Print''']] - This will allow the user to print the report.
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 +
'''Help''' - Click to view written instructions and/or videos.
  
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Click '''OK''' to move to the next screen.
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==Print Options==
  
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Check the first box if you want to''' see scheduled requests''' as well as unscheduled requests.
  
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Check the first box if you want to''' print all course offerings''' at the end of each student's request forms.
  
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'''Column Headers'''
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Check the third box if you want to '''print the student's enrollment short form''' with every request form.
  
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To find definitions of commonly used column headers, follow this link: '''<span style="background:yellow">[[Common Column Headers]]</span>'''.
 
  
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===For Year and Credit Options:===
  
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Choose a student(s) by placing a check in the box to the left of the student's name. You can also use the "Select All" box to the right of the Name column. Click on "Print" at the bottom of the page and you will see the box below. '''↓'''
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Check the first box if you want to''' add alternate  course credits to the total credits'''.
  
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Check the next boxes according to the''' year(s) you need to print''' regardless of the year used on the original set up box.
  
  
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'''For Print Options:'''
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[[File:pcrf.png]]
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#Check the first box if you want to''' see scheduled requests''' as well as unscheduled requests.
 
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#Check the first box if you want to''' print all course offerings''' at the end of each student's request forms.
 
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#Check the third box if you want to '''print the student's enrollment short form''' with every request form.
 
  
 +
===Print Forms===
  
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'''For Year and Credit Options:'''
 
−
#Check the first box if you want to''' add alternate  course credits to the total credits'''.
 
−
#Check the next boxes according to the''' year(s) you need to print'''.
 
  
 +
Click the printer icon at the top right. Another print servlet will appear.
  
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Click on''' Print Forms.'''
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Click the print button at the top left to print the report. Close the original print servlet window.
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#Click the printer icon at the top right. Another print servlet will appear.
 
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#Click the print button at the top left to print the report. Close the original print servlet window.
 
  
  
 +
----
 +
[[Scheduling|'''Scheduling''' Main Page]]
  
 
----
 
----
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:[[Scheduling|'''Scheduling''' Main Page]]
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[[WebPams|'''JCampus''' Main Page]]

Latest revision as of 14:27, 20 July 2023

This program will allow the user to quickly print all student's individual request forms.

Menu Location

Scheduling > Lists > Print Student Request Forms

Setup Options

Request forms setup.png

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on the user's security settings. It will be limited to their district only.

School - Default value is based on the user's security settings. If the user is assigned to a school, the school default value will be their school site code.

Student Grades - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Print in Homeroom Order - Select to print the forms in homeroom order

Homeroom - Select assigned student homeroom teachers to print-leave empty for all

Sped:

All - Select to view all Sped students.

Sped Only - Seclect to view only Sped students.

Non Sped - Select to view only non Sped students.

504:

All - Select to view all students.

504 Only - Select to view only 504 students.

Non 504 - Select to view only non 504 students.

LEP:

All - Select to view all students.

LEP Only - Select to view only LEP students.

Non LEP - Select to view only non LEP students.

Active only - This choice will list only those students who are actively enrolled as of the date selected in the date field.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Print Comments - Select to print a student short form with each request sheet. Click the button labeled "Enter Comments"

Gender - Leave blank or select all to include all genders. Otherwise, choose the desired gender.

Ethnic - Leave blank or select all to include all ethnicities. Otherwise, choose the desired ethnicity.

Teams - Leave blank if all team names are to be included into the report. Otherwise, choose the desired team.

Counselor - Responsible for scheduling, testing, student grades and transcripts. Leave blank if all counselors are to be included into the report. Otherwise click in the field to the right of Counselor to select the desired counselor(s) to view.

Advisor - Selects students for this report based on the Advisors that have been assigned to individual students.

Special Codes - Leave blank if all special codes are to be included into the report. Otherwise, choose the desired special code.

Exclude Special Codes - Check to exclude the special code(s) that you choose and do not want included on the report.

Clubs - Leave blank if all clubs are to be included into the report. Otherwise, choose the desired club code.

Program - Leave blank if all program codes are to be included into the report. Otherwise, choose the desired program code.

Sports - Leave blank if all sports are to be included into the report. Otherwise, choose the desired sport code.

OK - Click to continue.

To find the print instructions, follow this link: Standard Print Options.

Main

Request forms main.png

Column Headers

Name - Student Name--Student's/employee's full name

Sidno - Sidno, ID--local ID of the student

GD - grade level of the student

Homeroom - student's homeroom teacher

Dist - district in which the student is enrolled

Sch - site code of the school in which the student enrolled

Counselor - name of the counselor to which the student has been assigned

Advisor - name of the advisor to which the student has been assigned

Team - team to which the student has been assigned if the school is using the team scheduling method

To find definitions of commonly used column headers, follow this link: Common Column Headers.

Choose a student(s) by placing a check in the box to the left of the student's name. You can also use the "Select All" box to the right of the Name column. Click on "Print".

Bottom

Request forms bottom.png

Setup - Click to go back to the Setup box.

Print - This will allow the user to print the report.

Help - Click to view written instructions and/or videos.

Print Options

Check the first box if you want to see scheduled requests as well as unscheduled requests.

Check the first box if you want to print all course offerings at the end of each student's request forms.

Check the third box if you want to print the student's enrollment short form with every request form.


For Year and Credit Options:

Check the first box if you want to add alternate course credits to the total credits.

Check the next boxes according to the year(s) you need to print regardless of the year used on the original set up box.


Pcrf.png

Print Forms

Click the printer icon at the top right. Another print servlet will appear.

Click the print button at the top left to print the report. Close the original print servlet window.


Scheduling Main Page

JCampus Main Page

Retrieved from EDgear Wiki