Difference between revisions of "Audit Local Course Catalog"
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| + | '''This report will audit the [[Course Catalog]] and provide the user with a list of error descriptions.''' | ||
| + | |||
===Video How-to=== | ===Video How-to=== | ||
[[media:SC-AuditLocalCourseCatalog.mov|Audit Local Course Catalog video]] | [[media:SC-AuditLocalCourseCatalog.mov|Audit Local Course Catalog video]] | ||
| + | ==Menu Location== | ||
| + | |||
| + | '''Scheduling > Reports > Audit Local Course Catalog''' | ||
| + | |||
| + | ==Setup Options== | ||
| + | |||
| + | [[File:nan 6.png]] | ||
| + | |||
| + | '''Check for Missing State Codes''' - Any course in the course catalog without a State Course Code will be reported. | ||
| + | |||
| + | '''Check for State Codes not in the State Course Catalog''' - Any course that has a state code that is no longer a part of the State Course Catalog will be reported. | ||
| + | |||
| + | '''Check for Missing Course Credit Assignment''' - Any course that does not have a credit value will be reported. | ||
| − | ''' | + | '''Check for Missing Course Grade Assignment''' - Any course that does not have a grade level will be reported. |
| − | + | '''Check for Missing Course Group Code''' - Any course that does not have a group code will be reported. | |
| + | |||
| + | '''Check for Duplicate Course Names/Grades''' - Any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported. | ||
| − | + | '''Check to Omit Obsolete Courses from Course Catalog''' - Any course with the honor code of 'O' will not be included on this report. | |
| + | '''Check to Omit Course Code 999999 from list''' - Any course with the state code of 999999 will not be included on this report. | ||
| − | + | '''Check for Missing Semester Values''' - Any course that does not have the number of semesters listed will be reported. | |
| − | + | '''Check .5 Credit Sem/Num Period Values''' - The number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported. | |
| − | + | '''Check for Private School State Codes''' - Any course with a private school state code while not being a private school will be reported. | |
| + | '''OK''' - Click to continue | ||
| − | + | To find definitions for standard setup values, follow this link: [[Standard Setup Options]]. | |
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== Main == | == Main == | ||
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===Column Headers=== | ===Column Headers=== | ||
| + | '''Local Course Name''' - Name of course | ||
| − | + | '''Local ID''' - ID number of the course | |
| − | + | ||
| − | + | '''State Code''' - State code of the course | |
| − | + | ||
| − | + | '''Group''' - Group code | |
| − | + | ||
| − | + | '''Credit''' - Credit value for the course | |
| − | + | ||
| − | + | '''Semester''' - Number of semesters | |
| − | + | ||
| − | + | '''Period''' - Number of periods this course spans | |
| − | + | ||
| + | '''Grade''' - Course grade | ||
| + | |||
| + | '''Honor''' - Honors code/value | ||
| + | |||
| + | '''School''' - School number | ||
| + | |||
| + | '''District''' - District number | ||
| + | |||
| + | '''Error''' - Error description; a list of courses considered to be in error and their reasons will appear in this column. | ||
| + | |||
| + | To find definitions of commonly used column headers, follow this link: [[Common Column Headers]]. | ||
==Bottom== | ==Bottom== | ||
| + | |||
[[File:aud loc bottom.png]] | [[File:aud loc bottom.png]] | ||
| + | '''Setup''' - Click to go back to the Setup box. | ||
| − | + | [[Standard Print Options | '''Print''']] - This will allow the user to print the report. | |
| + | |||
| + | '''Help''' - Click to view written instructions and/or videos. | ||
| − | |||
| − | |||
| + | ---- | ||
| + | [[Scheduling|'''Scheduling''']] | ||
---- | ---- | ||
| − | ''' | + | [[WebPams|'''JCampus''' Main Page]] |
Latest revision as of 16:13, 19 July 2023
This report will audit the Course Catalog and provide the user with a list of error descriptions.
Video How-to
Audit Local Course Catalog video
Menu Location
Scheduling > Reports > Audit Local Course Catalog
Setup Options
Check for Missing State Codes - Any course in the course catalog without a State Course Code will be reported.
Check for State Codes not in the State Course Catalog - Any course that has a state code that is no longer a part of the State Course Catalog will be reported.
Check for Missing Course Credit Assignment - Any course that does not have a credit value will be reported.
Check for Missing Course Grade Assignment - Any course that does not have a grade level will be reported.
Check for Missing Course Group Code - Any course that does not have a group code will be reported.
Check for Duplicate Course Names/Grades - Any course that is identical to another course, based on course name and grade level, already in the course catalog will be reported.
Check to Omit Obsolete Courses from Course Catalog - Any course with the honor code of 'O' will not be included on this report.
Check to Omit Course Code 999999 from list - Any course with the state code of 999999 will not be included on this report.
Check for Missing Semester Values - Any course that does not have the number of semesters listed will be reported.
Check .5 Credit Sem/Num Period Values - The number of credits will be checked against the number of semesters and the number of periods. If there is a mismatch, then the course will be reported.
Check for Private School State Codes - Any course with a private school state code while not being a private school will be reported.
OK - Click to continue
To find definitions for standard setup values, follow this link: Standard Setup Options.
Main
Column Headers
Local Course Name - Name of course
Local ID - ID number of the course
State Code - State code of the course
Group - Group code
Credit - Credit value for the course
Semester - Number of semesters
Period - Number of periods this course spans
Grade - Course grade
Honor - Honors code/value
School - School number
District - District number
Error - Error description; a list of courses considered to be in error and their reasons will appear in this column.
To find definitions of commonly used column headers, follow this link: Common Column Headers.
Bottom
Setup - Click to go back to the Setup box.
Print - This will allow the user to print the report.
Help - Click to view written instructions and/or videos.
