Text To Voice

How-to

1. Log in to your district’s WebPams page
2. On the left, click on "Communication"
3. Under the heading "List", click on "Event Message Creation"
4. On the setup box
   • Select the desired "Year"
   • "District", and "School" should be defaulted based on security. If security permits, click in the "School" field to select the desired school
   • “Grades” should be left blank if all grade levels are to be included into the call. Otherwise click in the box to the right of “Grades” to select the desired grade level to be included
   • “Gender” should be left blank if both genders are to be included into the call. Otherwise, click in the box to the right of “Gender” to select the desired ethnicities to be included
   • “Ethinc” should be left blank if all ethnicities are to be included into the call. Otherwise, click in the box to the right of “Ethnic” to select the desired ethnicities to be included
   • "Homeroom" will only call students who are in the homeroom teacher's class selected. Leave blank to call all students regardless of homeroom teacher
   • "Counselor" will only call students who are apart of the counselor's group that has been selected. Leave blank to call all students regardless of counselor
   • "Club" will only call students who are in the club selected. Leave blank to call all students regardless of club
   • "Sport" will only call students who are in the sport selected. Leave blank to call all students regardless of sport
   • "A.M. Bus" and "P.M. Bus" will only call students who are on the buses selected in each field. Leave blank to call all students regardless of bus
   • Check "Show Remote Only" to call only those students that are remotely scheduled
   • "Select Individual Students" will list all students that meet the criteria of the options selected above. Within the list, select the students to call. Leave blank to call all students based on the criteria of the options selected above
5. Click "Next" to move to the next step in the create message process
6. Check "Schedule Call" to set a specific date and time to send out the message. Then, select the date and time to schedule the event call. If no date and time is selected, the message will go out in the next call interval
7. Click "Next" to move to the next step in the create message process
8. Select "Text-To-Speech Message" and click "Next"
9. Click on the drop down arrow to the right of "Select Message" to select a previously created message from the list or create a new message by selecting "New"
   • If "New" was selected, type your message. Be sure to limit your message to 800 characters then click "Next"
   • If a previously created message was select, review the message, make any changes as needed, and then click "Next"
10. To listen to the message, click "Preview" and enter a ten digit phone number that is a direct line without going through the switchboard
11. Click "Send". A "Message Being Processed" window will appear. After answering the preview call and reviewing the message, click "Send" if the message is acceptable or click "Previous" if a correction needs to be made
12. After clicking "Send". You will receive a summary of the number of messages with the message text. If satisfied with the information, click "Yes" to proceed with the message creation; otherwise, click "No" and return to the message selection/creation window
13. A list of students that are scheduled to receive the message will be displayed on the screen. Print this report at this time if desired