Leave Code Fast Loader

This program will allow you to fast load leave codes to students.

Menu Location

On the left navigation panel, select Student Master > Loaders' > Leave Code Fast Loader.

Setup Options

Year - Defaults to the current year. A prior year may be accessed by clicking in the field and making the appropriate selection from the drop down list.

District - Default value is based on your security settings. You will be limited to your district only.

School - Default value is based on your security settings. If you are assigned to a school, the school default value will be your school site code. You will not be able to change this

value. If you are a supervisor or other district office employee with access to the Student Information System, you will be able to run programs for one school, a small group of schools, or

all schools in your district.

Grade - Grade level of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all grade levels are to be included. Otherwise,

click in the field to the right of Grade(s) to select the desired grade level(s) to be included.

Gender - Gender of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if both genders are to be included. Otherwise, click in

the field to the right of Gender to select the desired gender to be included.

Ethnic - Ethnicity of students whose records need to be edited or whose names are to be included on a report. Leave the field blank if all ethnics are to be included. Otherwise, click

in the field to the right of Ethnic to select the desired ethnic(s) to be included.

Leave Code - Student's leave code from school

Team - This selection should only be used if your school is using Team Scheduling. Leave blank if all team names are to be included into the report. Otherwise click in the field to the

right of Teams to select the desired Teams(s) to view.

Exclude SBLC Codes - Retain/Promotion Codes

Program - Leave blank if all program codes are to be included into the report. Otherwise click in the field to the right of Program Codes to select the desired program code(s) to view.

Clubs - Extracurricular activities in which students may participate. Leave blank if all clubs are to be included into the report. Otherwise click in the field to the right of Clubs to

select the desired club(s) to view.

Special Codes - Special Codes must have been entered into the Student Master record for students. Leave blank if all special codes are to be included into the report. Otherwise click in

the field to the right of Special Codes to select the desired special code(s) to view.

Student - This will generate a list of students to select from.

As of Date - This choice will list only those students who are actively enrolled as of the date selected in the date field.

Show Option Buttons - Examples that limit information on the report include Show Sped Only, Non Sped, both (all); show 504 Only, Non 504, both (all)

OK - Click to continue

To find definitions for standard setup values, follow this link: Standard Setup Options.

Main

Column Headers

To find definitions of commonly used column headers, follow this link: Common Column Headers.

• Leave Date - date used for the mass load

Assign a leave code to individual students or a small group of students.

1. Assign a leave date from the bottom right side of the screen first.
2. Click in the blank leave code field beside the name(s) of the student(s) that need the same leave code.
3. An asterisk (*) will appear in the field.
4. After selecting the students that need the same leave code, click the code on the right side of the screen.
5. A message will appear indicating that rows have been updated.
6. Click Ok.

The leave code for each student will also be updated at this time

To remove a leave code from an individual student or a small group of students

1. Blank out the leave date field first from the bottom right column.
2. Click in the leave code cell beside the name(s) of the student(s) that need the same leave code removed.
3. An asterisk (*) will appear in the field.
4. After selecting the student(s) that need the leave code removed, click the blank leave code at the top of list on the right side of the screen.
5. A message will appear indicating that rows have been updated
6. Click Ok.

Buttons at the bottom of the display

Setup--This allows you to change the values on the setup box without exiting the program.

Print--Use this button to print the report displayed on the screen. Refer to the instructions below for printing the report.

Help--This button links to the JCampus video and written instructions.

Print Options

To find the print instructions, follow this link: Standard Print Options.